Task Force on Distance Learning Library Services
Agenda
Wednesday, August 15, 2001
9:30 a.m. ­ 3:30 p.m.
UT Austin, Perry-Castaneda Library, PCL 1.124

9:30	Continental Breakfast
10:00	Welcome and Introductions Tommie Wingfield and Jenifer Flaxbart, Co-Chairs
10:15	Task Force Mission Overview/Communication Vehicle Discussion
11:00	Component Updates (Successes, Challenges, Expectations)
12:30	Lunch
1:30	Proxy Servers and Software Fred Gilmore, Senior Operating Systems Specialist
2:15	Collaborative Digital Reference Service (DigiRef) Shiela Wiinchester, Reference Librarian and Bibliographer
3:00	Discussion and Wrap Up
3:30	Meeting Adjourned

A map of the Perry-Castaneda Library (PCL) area and parking options is available at http://www.utexas.edu/maps/main/parking/pcl.html. PCL is at the top and to the left on the map. You may park in parking garage PG3, indicated on the map with brown stripes.

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Conference Call Minutes

The Task Force on Distance Learning Library Services met by conference call on Thursday, June 7, 2001, 10:00 A.M. to discuss a late summer meeting and draft agenda.

Jenifer Flaxbart and Tommie Wingfield, co-chairs, began the meeting by getting a roll call of members on the phone and asking who would be attending the ITDE Conference and subsequent Task Force meeting to follow.

This is a listing of attendance plans for the Information Technology and Distance Education conference and the Task Force meeting on August 15. To assist us with planning the Task Force meeting, please contact Jenifer Flaxbart and Tommie Wingfield if there is no information for you in the chart below, or you would like to update the information included.

Task Force Member/School	Present for conference call?	Will attend ITDE?	Will attend Task Force Meeting?
Tommie Wingfield       UT Arlington	YES	YES	YES
Jenifer Flaxbart       UT Austin	YES	YES	YES
June Liebert       UT Austin - Law	YES	YES	YES
Luisa Serna       UT Brownsville	NO
Ellen Safley       UT Dallas	YES	NO	YES
Cesar Caballero       UT El Paso	NO
Peter Cortez       UT Pan American	YES	YES	YES
Charlene Shults       UT Permian Basin	NO
Jackie Crinion       UT San Antonio	YES	NO	YES
Meredith Ault       UT TeleCampus	YES	YES	YES
Penny Reynolds       UT Tyler	YES	??	YES
Beatriz Varman       HAM/TMC - UT Health Science Center Houston	NO	YES	YES
Elaine Wells       UT Health Center Tyler	NO	NO	NO
Leah Krevit       UT Health Science Center Houston - Dental Branch	NO
Jeff Meyer       UT Health Science Center Houston - SPH	NO
Janna Lawrence       UT Health Science Center San Antonio	NO	??	YES
Kathy Hoffman       UT M.D. Anderson Cancer Center, Houston	NO
Julie Trumble       UT Medical Branch, Galveston	NO	YES	YES
Suzanne Beckett       UT Southwestern Medical Center, Dallas	YES	YES	YES
Alexia Thompson-Young       UT System Digital Library	NO	YES	YES
Also present: Mark McFarland, Rue Ramirez       UT System Digital Library

After welcoming all those present, discussion was begun regarding the proposed meeting date of August 15, 2001. The point was made that this date is the first day of school for many school districts in the state. The group seemed to be willing to stick to the 15th but did begin discussion on a start time. After some suggestions were made, it was agreed that a continental breakfast would be served at 9:30 a.m. with business to begin at 10:00 a.m.

The conversation then moved to possible discussion topics for the day of the meeting.

• Communication avenues - What are the best ways for the Task Force and its subcommittees to interact? E-mail? Conference calls? Meetings? Etc.
• Remote access methods - What are schools currently using/planning to use? It was suggested that this type of information be rolled into an informal report to be made by each school present that would become part of the overall schedule for the meeting.
• Formal presentations - Do Task Force members want some sort of formal presentation to be made on specific topics? The unanimous answer was yes. Suggestions included an overview of chat software, proxy service, DigiRef, portals and/or portal software, electronic reserves and copyright. Each of these topics was deemed worthy and efforts will be made to find local presenters on each.
• Breakout sessions for subcommittee members present - This was deemed to possible be a bit premature and it was decided to see how things go on the day of the meeting. It might be possible for any subcommittee members to informally meet at lunch, for example.
• Clarification on the purpose of the task force - Discussion on how it came to be, why and how were the subcommittees decided upon?

 

All Task Force members were reminded of the presence of the OffCamp web pages and discussion list and were urged to subscribe themselves if they haven't already done so. How to subscribe to OffCamp.

After a brief discussion about ITDE, the conference call was ended at 10:30 a.m.

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